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Terms and Conditions


We know you’re excited to start fundraising for us, but before you start planning it’s important that you read through the guidelines below.

Event Ownership

All Do It For Dolly Day events and activities are community-led. They are organised and managed independently by the individuals, schools, workplaces, sports clubs or other groups who choose to host them. Dolly’s Dream does not run or take responsibility for the planning, promotion, or delivery of these events.

Authority to Fundraise

All Do It For Dolly Day fundraisers must complete the online registration form at support.dollysdream.org.au to obtain a letter of Authority to Fundraise. 

Once your application has been received, your Authority to Fundraise will be issued by Dolly’s Dream, in the footer of your welcome email. This is required as proof of activity when applying for a licence or permit, seeking sponsorship from the community, or during fundraising. 

You must immediately notify Dolly’s Dream of any changes to the approved fundraising activity and seek re-approval. 

Failure to comply with the terms and conditions may result in withdrawal of permission to fundraise on behalf of Dolly’s Dream. 

 

Financial and Legal

As a community fundraiser on behalf of Dolly’s Dream, the fundraising activity is your financial responsibility. No expenses are to be incurred in the name of Dolly’s Dream. It is the responsibility of all Dolly’s Dream fundraisers to ensure that their fundraising event or activity meets all state and federal legislative requirements including obtaining the appropriate permits and/or licences.  

Please refer to your local state or territory website for all fundraising legislation at www.nfplaw.org.au/fundraising or www.ato.gov.au/Non-profit/Gifts-and-fundraising/In-detail/Fundraising/State,-territory-and-local-government-requirements

Community fundraisers must provide a copy of all financial records relating to the activity to Dolly’s Dream upon request. You must seek approval for all marketing collateral created to promote the approved fundraising activity. 

 

Conduct

In addition to abiding by all relevant state and federal legislation, all community fundraisers must agree to conduct themselves and the fundraising activity with decency, dignity, and honesty, and not bring Dolly’s Dream into disrepute. 

In particular Dolly’s Dream requires:

  • responsible service of alcohol at events
  • drug-free events
  • no illegal activity
  • no promotion of or undertaking of any form of violence
  • no opportunity for Dolly's Dream name/logo/products to be placed, promoted, grouped or featured alongside products that feature derogatory, insensitive or obscene material/messaging

Dolly’s Dream reserves the right to withdraw approval of a fundraising activity if it is found to have breached these requirements. 

In relation to enquiries and/or complaints regarding the approved activity, you agree to:

  • immediately inform Dolly’s Dream
  • work together to respond to the enquiry or complaint in a timely manner with Dolly’s Dream procedures.

The Dolly’s Dream Code of Conduct must also be read and agreed as part of the online registration process.

 

Use of Dolly’s Dream name and logo

Community fundraisers may only use the Proudly Supporting Dolly’s Dream or Proudly Supporting Do It For Dolly Day logos.

In addition, logo use is subject to the following conditions:

  • all requests to use to logo must be submitted through the Do It For Dolly Day brand usage portal
  • all marketing collateral must be approved by Dolly’s Dream before it is printed, posted, or used in any way. Dolly’s Dream is not responsible for any costs incurred for materials produced before approval is granted that need to be discarded.
  • authorisation is restricted to the period specified in your letter of Authority to Fundraise
  • logo use must be in accordance with the style guide provided by Dolly’s Dream
  • No merchandise should be produced using Dolly’s Dream or Do It For Dolly Day logos or imagery without prior consent

 

Promotional materials

Where possible, community fundraisers must use the supplied Do It For Dolly Day promotional materials for the approved fundraising activity.

If a promotional material is not supplied by Dolly’s Dream, community fundraisers may submit a request to use the Proudly Supporting Dolly’s Dream or Proudly Supporting Do It For Dolly Day logos on their own promotional material.

If Dolly’s Dream determines that the material being created already exists as a supplied resource, the request to use the logos on the community-created material will be denied.

 

Use of Dolly Everett’s Image

To help protect Dolly Everett’s memory and keep her legacy safe, Dolly’s Dream does not permit community fundraisers to use Dolly Everett’s image in any way.

 

Sharing images with Dolly’s Dream

If you share images of your Do It For Dolly Day event with Dolly’s Dream via email, SMS, or social media, consent for Dolly’s Dream to use these images is inferred - unless you explicitly state that the images are not to be shared.

If you tag Dolly’s Dream social media accounts in your post, consent is inferred for us to reshare the post on our social media channels, or for us to use the image/s shared for another use.

Dolly’s Dream will not share any images that are not directly provided to us through email, SMS, or social media direct messages or tagged posts.

 

Media and promotion

All media and promotional plans using the Dolly’s Dream or Do It For Dolly Day brands must be approved by Dolly’s Dream. All media releases must also be submitted for approval by Dolly’s Dream before release, print or publication. 

A minimum of five working days are required for all sign off processes.

Age of fundraisers        

Dolly’s Dream requires consent from a parent or guardian for all fundraisers under the age of 18. By ticking the box during registration, the parent or guardian confirms that they have provided consent for the child to participate.

For school and workplace fundraisers, only fundraisers aged 18 and over are accepted. Students wishing to fundraise through their school must ask a staff member to register the school.

 

Insurance

Community fundraising activities are not covered by Dolly’s Dream insurance, including public indemnity, workers’ compensation for workers, nor personal accident insurance for volunteers and third party property insurance. 

As a community fundraiser, it is your responsibility to organise your own insurance cover. Dolly’s Dream will not be held responsible for any damages as a result of the approved fundraising activity. 

Donation tins  

Dolly’s Dream does not supply physical donation tins for Do It For Dolly Day events. However, we offer a printable DIY donation tin that you can download. Alternatively, you can source your own physical donation tin and print the Do It For Dolly Day donation tin label to go with it.

Please note, all funds collected must be deposited directly into the Dolly’s Dream bank account or to your fundraising page. For security reasons, cash must not be posted to Dolly’s Dream. All deposits must be made by 30 June.

Raffles

There are strict state and territory legislative requirements to hold raffles. You must agree to:

  • advise Dolly’s Dream of any plans to conduct a raffle in your Do It For Dolly Day registration form
  • consult with the relevant government body in your state or territory and complete all necessary requirements to obtain raffle licenses or permits
  • provide Dolly’s Dream with proof of approval from the relevant state office
  • provide any promotional material including raffle tickets to Dolly’s Dream, for approval as above. 

 

Face-to-face fundraising 

Face-to-face fundraising is any fundraising activity that takes place in a public space, e.g. outside, school, workplace, shopping centres, etc.

To be able to conduct face-to-face fundraising, you must obtain fundraising permits from the relevant authority that manages the location of your activity, eg. councils, shopping centre management, churches, libraries, etc. 

You must carry your letter of Authority to Fundraise at all times when raising funds in public spaces. 

 

Tax-deductible receipts

To receive a tax-deductible receipt, the donation must be $2 or more and the donor must not receive anything in return, such as a ticket, gift or prize.

The person that makes the gift (the donor) is the person who can claim a deduction.

For more information about tax-deductible receipts, please visit https://www.ato.gov.au/Individuals/Income-and-deductions/Deductions-you-can-claim/Other-deductions/Gifts-and-donations/